A screenshot of the Seating Chart Maker software where a wedding seating chart is being created for a reception or dinner event with four different size round tables for 25 guests. The room has a solid color floor, decorative plants and a small buffet table. Person cards show person names and portraits and visually indicate where the person is seated.

The go-to choice for 1000+ forward-looking event planners.

A room layout with 6-person round tables.

Seating chart maker made planning our table layout simple. Highly recommended for venue planning!

Teresa M.
Illinois US 🇺🇸
A room layout with 3 long tables.

Being able to create multiple versions of our seating chart with such ease allowed us to experiment with different setups until we found the perfect one for the event.

Lisa L.
Pennsylvania US 🇺🇸

Strategic seating

What exactly is a wedding seating chart, anyway?

Think of a wedding seating chart as your master plan for arranging the venue layout and placing guest seats. It's not just a fancy diagram—it's your blueprint for boosting mingling, avoiding the drama, and keeping your celebration on track.

A wedding or event seating chart with long tables, name labels with portraits, and decoration elements like flowers and candles.

Why bother with a wedding seating chart?

  • Streamline Seating. A seating chart and place cards at the tables make seating much quicker than having guests find their seats in a free-for-all fashion. Another option is to assign only a table for each guest and let them decide their seat as they arrive.
  • Improve the Atmosphere. Carefully placing guests helps prevent disruptions (Aunt Clara too close to the open bar!) and promotes a friendly environment for mingling.
  • Enhance Event Flow. A well-thought-out seating plan smooths the path from "I Do" to "Let's Eat". It keeps everything from toasts to desserts right on schedule.

Tips for nailing your wedding seating plan

  • Consider the Venue Layout. First, determine your venue's size, layout, and distinctive features. Is there a dance floor or panoramic windows? Next, assess the number and type of tables available. Finally, choose a seating format (e.g., small groups or family-style long tables) that complements the space and your wedding theme.
  • Know Your Guests. To make guests feel comfortable, you could group them by how you know them (e.g., family, friends, work colleagues). Similarly, consider placing guests with similar interests next to each other and keeping those who might not get along apart.
  • Stay Adaptable. Be ready to tweak the plan as RSVPs roll in and things unfold. A flexible seating chart allows for last-minute changes up until the big day, ensuring everyone has the best seat in the house.

Follow these tips, and your wedding seating chart will do more than just help the organizers; it'll boost the fun, enhance the mingling, and make your wedding day a memorable celebration. Let's seat your guests in style!

Reduce your preparation stress

Efficient wedding seating chart tools

Seating Chart Maker simplifies the creation and management of wedding seating plans. Quickly generate new arrangements and reuse room templates. Manage guest lists with ease.

A screenshot of Seating Chart Maker software where a seating plan is being created for a wedding reception or dinner event with five long tables for 100 guests.
Drag-and-drop tables and guests.
Create the venue floor plan with ease. Copy and paste or rotate entire groups at once. Easily place guests at tables with a simple drag-and-drop action.
Choose from multiple visual options.
Select from a variety of chair and table styles. Add decorative elements to the floor plan. You can also customize the look of the guest cards and even add portraits or avatars.
Import guest lists.
You can import a whole spreadsheet file or copy and paste guest names from any text file or application into the application.
Group guests.
Form groups to seat guests together or apart based on criteria like family, friends (or even adversaries). Automatic seating suggestions respect your groupings.
Save and share.
Share your seating chart via a link with others involved in the planning. You can edit and create multiple versions of the seating chart.
Print or export.
Print or export your seating plan in a suitable size and format. Toggle between host and guest perspectives seamlessly for exports.

Effortless planning software

How it works

Easily set up your venue layout, manage your guest list, and arrange seating with software designed for weddings and events.

Step 1.

Design your venue layout

Create the layout of your venue. Pick table and chair styles, and add other objects like a dance floor or a stage. Rotate and place objects freely with familiar features like copy-and-paste, drag-and-drop and an automatic snap guide.

Room creator screenshot in Seating Chart Maker. A small wedding or event venue layout is being created with round tables and chairs. A table group with 6 chairs is selected for rotation or moving it. The room has decorative plants and a candy buffet table.
Step 2.

Create or import a guest list

Import guests from spreadsheets or other documents. You can directly import all common spreadsheet formats or use our simple copy-and-paste-import.

Categorize guests into groups to keep families and friends together, known adversaries apart, and VIPs in the front seats.

Roster creator screenshot in Seating Chart Maker. A list of guest names with portrait images is created. An avatar with initials is used where a portrait is missing. Three guests are grouped to indicate they should be seated apart from each other.
Step 3.

Generate a seating chart

Place guests at tables with a random suggestions that respect your groupings. Adjust placements as needed by dragging and dropping names, or do the seating entirely by hand.

You can easily create multiple versions and edit existing charts. Finalize the setup and share your plan via a link or export to an image or PDF format.

Seating chart generator screenshot in Seating Chart Maker. A seating chart is being created with guest cards being dragged to free seats. There is a random-button to generate a new random seating plan. The room has round tables with 16 out of 26 guests seated at them.

Examples of seating charts made with the app

Save your seating charts in the app, export them to PDF, or print them on paper for easy keeping or sharing.

Printed seating chart with round tables for a small wedding reception or other event. The room has a tiled floor, plants and a buffet table. The guest cards are simple with black text on a white background.
Printed seating chart with three long tables. The room has a white floor and some decorative objects to help visualize the layout. The guest cards have the guest's name and portrait or initials on a light blue background.
Printed seating chart with extra long tables for a large wedding reception or other event with up to 100 guests. The room has a wooden floor. The guest cards have the guest's name and an avatar generated from their initials on a white background. About half of the seats are occupied.

Plans & pricing

Simplify seating with our easy-to-use online application.
If you're not satisfied, contact us within the first 14 days and we'll send you a full refund.


Kickstart your seating charts with the Seating Chart Maker Personal Plan.

$3.29/monthSave 53%

Billed annually $39.48. Plus tax.

  • Unlimited seating charts
  • Share resources via link
  • Add participant photos
  • Automatic and custom seating
  • Wheel of names
  • Email support
Start your free trial now

No credit card required for trial.


For professional users, teams and organizations. Includes up to 10 users.


Billed annually $300. Plus tax.

  • Extra users $6/month/10 users
  • Includes everything in Personal plan
  • Share resources with your team
  • Data integrations
  • Priority support
Contact us

Frequently asked questions

Can’t find the answer you’re looking for? Reach out to our customer support team.

What's included in the trial?
In your 7-day free trial, you can create one room, one roster, and one seating chart. You can print your seating chart as needed, though prints will include a watermark during the trial period.
Are there organizational/business/team plans available?
Yes, we offer team plans that allow multiple users and shared resources. If you're interested, please contact us.
How can I import a list of names? What formats are supported?
You have two options for importing rosters:
  1. Direct Upload: Upload your roster using standard spreadsheet formats like CSV or Excel.
  2. Copy & Paste: Alternatively, copy and paste a list of names into the app's input field. Seating Chart Maker will automatically detect separator characters such as newlines and commas.

After importing, you can modify the name format and add guest photos. For the copy-and-paste method, if you cannot copy directly from your source, you may want to export your data first to a file before copying.

Can I create a chart manually?
Absolutely! You can modify the automatically created chart or manually start from scratch to seat participants.
How do I add participant photos?
You can add photos to your roster by uploading them directly from your computer. Click the avatar icon next to the guest's name in the roster view to upload a photo.
Can I pause my subscription? I only need to create seating plans every few months.

We don't offer a pause feature, but you can cancel and restart your subscription anytime. Don't worry about losing your data; we keep it safe for 12 months after you unsubscribe. This means you can return and continue where you left off, with all your seating plans and data ready for your next period.

Do I need to install anything? What are the system requirements for Seating Chart Maker?

No installation is required. Seating Chart Maker is a web-based application that works in any modern web browser, including Google Chrome, Mozilla Firefox, Safari, and Microsoft Edge. It also works on mobile devices and tablets, although we recommend using a desktop or laptop for the best experience.

Can I create multiple seating charts for the same room and roster-combination?
Yes, you can. You can reuse venue and guest data to create different seating charts. For example, you can use a single venue layout to create seating charts for multiple events held in the same place.
What export options does Seating Chart Maker offer for my seating charts and room templates?
Seating Chart Maker allows you to export your seating charts and room templates in various formats, including PDF and image formats in different sizes. You can also print your seating charts directly from the app.
Can I present my seating plans from my computer in fullscreen? Can I flip the perspective when printing or presenting?

When presenting from your computer, you can use the app's built-in full-screen mode to display your seating chart.

You can also flip the perspective between the presenter and audience perspective when viewing, presenting, or printing. Perspective flipping is useful for organizers who want to present seating charts to the audience from their point of view. All names and labels will remain readable and oriented in the correct direction.

I can not access my account. What should I do?

If you no longer have access to your account, please contact us. We'll be happy to help you regain access by, for example, changing your email address after verifying that you are the account owner.

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