Privacy Policy - Users and Visitors

For any general queries, you may contact Us at or through our contact form.

What does this privacy policy cover?

This Privacy Policy generally describes the Personal Data We may collect from you, the processing of such Personal Data, and your rights concerning it.

Information we may collect from you

The term Personal Data refers to the data you provide to Us through the Website and may vary depending on the type of relationship you have with Us. Personal Data includes:

Data collected during the registration

During registration, we ask for your email address. If you log in via a third party authentication service (such as Google login), we only save the email address the authentication service provides.

Information you provide

Information that you provide by filling in forms on our Website. Your Content includes room names, chair configurations and person names that you enter into our Website. Your Content may contain your or someone else's personal data.

Browsing data

The information systems and software procedures used to operate this Website acquire personal data as part of their standard functioning. The transmission of such data is an inherent feature of Internet communication protocols. This data category includes, among other things, the IP addresses and the domain names of the computers and terminal equipment used by any user, the location of the devices, the URL addresses of the requested resources, the time of such requests, the method used for submitting a given request to the server, returned file size, a numerical code relating to server response status and other parameters related to the users' operating system and computer environment.

Details under the "contact us" and "support" sections

When you contact Us through email or contact form, you may be required to provide Us with your Personal Data, such as your name and email address. We may collect all other information you decide to share with Us via your message.


We use cookies and similar technologies to collect information about your activities on Our Website. We use third-party services for advertising and analytics purposes that may use cookies.

Personal data in Your Content - Student data privacy and security

Seating Chart Maker is intended for creating seating charts, which includes creating a list of person names. The persons could be, for example, your students.

This privacy policy is about your Personal Data that we collect. In addition to your Personal Data, Your Content may contain other peoples personal data. In this case, you are the Data Controller of this data, while Seating Chart Maker is the Data Processor. (What is a Data Controller or a Data Processor?) You should make sure that you have the consent, if required, of the persons whose data you enter into Seating Chart Maker. In this sense, Seating Chart Maker is similar to a spreadsheets application. You can use both to create and save a list of students. However, Seating Chart Maker or a spreadsheets application can't control what data you enter. Still, we understand the data you enter can be sensitive, and we handle it accordingly. We never share Your Content, which could include, for example, student data, with anyone else, without your permission. We don't send Your Content to third party services that we use e.g. for analytics purposes.

Cookies and their usage on this Website

A cookie is a small bit of text stored on the user's computer tied to information about the user. Your browser makes these cookies available every time you visit the Website again to recognize you. It can then tailor what you see on your device.

Seating Chart Maker uses the following Cookies on this Website:

Session cookies and persistent cookies

Session cookies are temporary cookie files that reset after you close your browser. Session cookies will store your browsing information and are active only from when you open the site until you leave it and close your browser.

Persistent cookies (also known as "stored cookies") are cookies that will remain on your device until it reaches expiration date.

First-party cookies and third party cookies

First-party Cookies are those set by the Website the user visits. Third-party Cookies are Cookies set by a domain other than that of the Website visited by the user.

Cookie usage

The use of cookies on our Website are for the purposes described below:

Strictly necessary cookies

The use is essential for the basic functions of the Website or to provide the content, product, or service which is requested by you. If these cookies are not in place, the requested content, products, or services asked for will not be able to be provided. An example of this would be keeping yourself logged in after you have signed up for an account with us.

Functionality cookies

The use improves your browsing experience. Functionality Cookies allow the Website to remember the preferences and choices you make, such as your language or region.

Third-party analytics cookies (Google Analytics)

This Website uses Google Analytics, a service of web traffic analysis designed by Google, Inc. ("Google"). Google Analytics uses cookies to analyze aggregate usage and volume statistical information on how the users are browsing our Website, to interpret and optimize the Website's performance. Google collects information on users' activity, including page views, the site path of users, source, and time spent on the Website. For more information on the Privacy Policy provided by Google about the Google Analytics service, visit

Advertising and marketing cookies

We may allow third parties to use cookies and similar technologies on the Website to serve you with advertisements that may be relevant to you or your interests.

Marketing cookies aim to create profiles of the users and thereby send advertising messages in line with the preferences shown by the users during their navigation on the Website and other websites and applications. Such preferences derive from the analysis of users' behavior to build a profile that is combined with the cookie to allow advertisements to be tailored to the user's presumed preferences. The information is collected by referencing to the Internet Protocol address (IP) of the users, so they do not identify you personally, even if they may include information about the country and city you are in, together with the details of your internet service provider. The information collected may consist of users' behavior, such as pages visited, emails clicked, and services purchased.

How do we use your information and why?

Browsing data (including the use of cookies) is collected and processed to extract statistical information on service usage (such as most visited pages, visitors by time/date, geographical areas of origin) and check the functioning of the services.

We use any contact details you provide (through email or contact form) to respond to your queries and questions and to provide any information you require.

Information we may share and data recipients

Our personnel processes your Personal Data. If necessary or functional to fulfill the purposes indicated above, third parties appointed by Us as data processors may process your Personal Data.

Third parties that may collect or process your data when you use our service

  • Google Analytics
  • Hotjar (Feedback collection and analytics with contextual information.)
  • Sentry (Error and crash reports with contextual information, such as the IP address, browser version, and operating system of the user.)

We don't send Your Content that might contain student names to third-party services that we use, e.g. for analytics purposes.

Retention of your data

Data is retained as long as necessary to provide the services offered by the Website and to fulfill essential tasks such as compliance with legal obligations (e.g., auditing or taxation purposes), meeting regulatory requirements, resolving disputes, maintaining security, and preventing fraud and abuse.

In alignment with our commitment to protect user privacy, we have set a specific retention policy for inactive user accounts. If a user account remains inactive, with no log-ins, for a continuous period of 24 months, we will proceed to delete the account and its associated data, unless certain data is mandated to be kept for the essential purposes mentioned above. Affected users will receive a notification via the email linked to their account 4 weeks prior to any planned deletion. This notice period offers users the opportunity to retain their account and data by simply logging in during that timeframe.


We use standard technical best practices to make all our data secure. We use services, which encrypt all data during transit with HTTPS. Furthermore, we use database and data storage services that also encrypt data when stored or "at rest."

Your rights

Data subjects may at any time contact Us and request access to their data. We will, at the data subjects' request, rectify or erase incomplete, inaccurate or outdated personal data.

If the personal data processing is based on consent, the data subject is entitled to withdraw the consent at any time.

If the data subjects have concerns or remarks regarding data processing activities, they have the right to lodge a complaint with the relevant supervisory authority.

Links to third party website(s)

Our Website contains links to other websites that are not operated by Us and whose privacy practices may differ. The relevant third-parties' privacy policies will govern any submission of your Personal Data to third-party websites.


We may partner with a third party to display Our or a third party's advertisement(s) on Our Website.

Contact Us

If you have any questions or comments on Our Privacy Policy, have any concerns about how We process your Personal Data, or have any other issues relating to this Privacy Policy, you may get in touch with us at

Changes to this privacy policy

We will keep this Privacy Policy under regular review, and We may refresh this Privacy Policy. The updated version will apply and supersede all previous versions. Therefore, it is advisable that you check this Privacy Policy regularly.

Last updated: 17 August 2023